Hourly invoice template
An hourly invoice shows the hours you worked, your rate and the total, so the client can check it quickly. Here's how to set one out. Then fill in the free invoice template and download a PDF.
Hours and rate on each line
- Description: the task and the date or dates, for example "Bookkeeping, 6 to 10 Oct".
- Qty: the hours, as a decimal. 1 hour 30 minutes is 1.5, 15 minutes is 0.25, 45 minutes is 0.75.
- Unit price: your hourly rate. The amount is worked out for you.
- Use one line per task, per day or per week, whichever your client prefers.
- Different rates (for example after-hours work) go on separate lines.
Example
- Website updates, 6 to 10 Oct: 12.5 hours at $90 = $1,125.00
- Client meeting, 8 Oct: 1 hour at $90 = $90.00
- Subtotal $1,215.00. If you charge 10% GST: GST $121.50, total $1,336.50.
Add tax only if you're registered to charge it.
Tips
- Keep a simple timesheet as you work, so the invoice matches it.
- Round the same way every time, for example to the nearest 15 minutes, and tell clients how you round.
- Put the period covered in the description or the notes.
- If a client asks for your timesheet, send it with the PDF.
Rules differ by country. This page is general information only. Check with your accountant or tax authority. For the rest of what an invoice needs, see what to include on an invoice and the freelance invoice template.
Questions
How do I write hours on an invoice?
Use one line per task or day. Put the hours in the quantity column as a decimal (1.5 for 1 hour 30 minutes) and your hourly rate in the unit price. The amount is quantity times rate.
Can I bill different hourly rates on one invoice?
Yes. Each line has its own price, so put each rate on its own line.
Should I attach a timesheet?
If your client or contract asks for one. Otherwise a clear description and date on each line is usually enough.